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User name
Name: The content of this field is composed of the separate fields “First name” and “Name”.
The most important address data of a user
Member of the following teams: All of the teams that the user belongs to.
Logins: Number The number of logins made by the user. This counting takes place only as of the date of the updatefor a user since their creation.
Last login: Date of the last login.
Failed attempts to login: Number of consecutive failed login attempts.
Login expiry date: With limited time accounts, the date when the login expires will be displayed. The account can be used up until the day before expiration.
Suspended until: After a defined number of consecutive failed login attempts, the user account will be blocked automatically for likewise a defined period.
Can login? If a login has expired or it has been deactivated by “brute force” protection, then a red lamp will be displayed.
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reate a table in CSV format containing the staff data. For example, you can create such a table in MS Excel and then save it in CSV format. The file must have the following structure.
Column | Content |
|---|---|
Column 1 | Account name |
Column 2 | First name (optional) |
Column 3 | Last name (optional |
Column 4 | E-mail address |
Column 5 | Password (optional) |
Column 6 | The date on which the account is to expire (optional, format: DD.MM.YYYY) |
Column 7 | The ID of the primary team for the account |
The first row of the CSV file may optionally contain the column headings. How to upload the file:
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The following properties are defined en bloc for all new accounts:
Field | Meaning |
|---|---|
Additional teams for all user accounts to import | All teams that exist on the installation are available for selection. |
Country | Default preallocation: Germany. |
Time zone | Default preallocation: Universal Time (UTC/GMT). |
Language | The language used in the admin area. |
Organization | Accounting organization |
Confirm by clicking on Import.
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For owners of a root account, an additional checkbox entitled “Set time limit for user account ” is displayed in the form above (Figure 17.4), which must be deactivated to cancel the time limit.
By clicking on the login expiry date in the user list, you open a dialog, in which you can change the login expiry dateyou can change the login expiry date.
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If you wish inactive admin accounts to be expired after a given time of inactivity too, please contact support for the setup of appropriate policies. Expired accounts can no longer log into EFS. To re-enable an expired account, an admin account with sufficient user administrative rights is required. |
Changing user account data
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Within a team there are normal members (member), administrators (admin) and owners (owner). These statuses determine the operations a team member may perform within their team. Team statuses have no effect on rights within user administration or on object or function rights in EFS Survey. In general, you can simply ignore the statuses within teams. Exception: If you wish to delete an account of someone who is a team owner, you must first transfer leadership to another team member, before you can delete the account.
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Statuses
Status | Description |
|---|---|
Owner | To receive the highest ranking status of “owner”, you must either create your own team, or another “owner” must assign a team to you. As an “owner“ you can:
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Admin | With the status “admin“, you can execute all “owner” functions, except the deletion of team. |
Member | Anyone with the “member“ status can leave the team at anytime. They can also view the list of member and the list of team resources. |
Creating teams
With the groupadmin ACL right, you can create and configure new teams.
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You can edit all teams in which you have owner status. Choose Users → Teams and click on a team name in the list. The edit form is divided into three sections:
Section | Functionality |
|---|---|
Team details | General meta information on the team, such as creation date, total number of members and owners. Special function: Notify team via e-mail. Depending on the status within the team, either all or some functions will be displayed:
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List of members | Who is currently a member of the team? |
Rights of the team (whole system) | What are the rights of this team in EFS? (ACL rights) |
Adding members
Click on the Add members button in the detail view of your selected team. A list of users in the system appears from which you can select new members. If you wish to add a certain user to your team, you can easily locate them using the “Search” function above the list of members.
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Enter the name into the “Team name” field. You can use the characters a-z, 0-9, _ and -.
In the select box labeled “Members with upload rights” you can specify one or more teams whose members are to have read and write rights for their own files only. You do not already need to specify teams when creating the exchange team: You can always assign user teams to an exchange team at a later stage. The steps required are explained in the following chapter.
In the select box labeled “Members with change rights” you can specify one or more teams whose members will be allowed to change the files of all team members.
Confirm your entries by clicking on Create team.
Admin Teams
EFS can be configured to have special admin teams (“pools”) for complex university setups, allowing admin users to create ad-hoc teams and invite other admin users to their team for collaboration. If you would like to use this feature, please contact support.
Assigning teams and rights administration
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For every change that has occurred the following information is listed:
Column heading | Meaning |
|---|---|
Date of change | Date and time of change |
Affected team | The team affected by the change. |
Changes | Short description of the change carried out. |
Changed by | Name of the staff member who carried out the change. |
By clicking on the View button you can, as usual, display a section that allows you to specify whether the various table columns are to be shown or hidden. After you have confirmed by clicking on Submit the table will be expanded accordingly. The column headings are clickable links: By clicking on a column heading you can resort the table according to the contents of the respective column. You can search the history using the usual simple and extended search functions.
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